Terms & Conditions

1. Scope of Services

Hummingbirds Bookkeeping & Tax Services (“Provider”) agrees to provide professional bookkeeping, payroll, tax preparation, and related financial services (“Services”) to the client (“Client”) as outlined in the engagement letter or service agreement.

• Bookkeeping: Accurate recording of financial transactions, preparation of reports, and reconciliation of accounts.

• Payroll: Processing employee wages, tax deductions, benefits, and compliance with federal and state payroll regulations.

• Tax Preparation: Preparation and filing of tax returns in accordance with applicable laws. Please note that the Provider is authorized to act as a tax professional only in states that require a Preparer Tax Identification Number (PTIN).

• Compliance: Assistance in ensuring that filings and reports meet the requirements of the State of Texas, the IRS, and other applicable reporting entities.

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2. Client Responsibilities

To ensure compliance and accuracy, the Client agrees to:

• Provide complete and accurate financial information in a timely manner.

• Disclose all income, expenses, payroll data, and other relevant financial details necessary for bookkeeping and tax preparation.

• Respond promptly to requests for documentation or clarification.

• Review all reports, filings, and tax returns for accuracy before submission.

• Maintain compliance with applicable state, IRS, and other regulatory requirements by cooperating fully with the Provider.

Failure to provide accurate or timely information may result in delays, penalties, or additional fees for which the Client is responsible.

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3. Payroll Services

For Clients engaging payroll services:

• The Client must disclose all employee information, wages, hours worked, benefits, and deductions accurately.

• The Provider will process payroll based on the information supplied by the Client. The Provider is not responsible for errors resulting from incomplete or inaccurate disclosures.

• The Client remains responsible for compliance with employment laws, including the classification of employees and contractors.

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4. Fees and Payment

• Fees for services will be outlined in the engagement letter or invoice.

• Payment is due within 15 days of the invoice date unless otherwise agreed in writing.

• Late payments may incur a 5% monthly interest charge.

 

5. Confidentiality

All client information will be kept strictly confidential and used only for the purpose of providing agreed-upon services. The Provider complies with all applicable privacy laws and data protection regulations.

 

6. Limitation of Liability

The Provider shall not be liable for any indirect, incidental, or consequential damages arising from the use of its services. Liability is limited to the amount paid by the Client for the specific service in question.

 

7. Termination

Either party may terminate the agreement with 14 days’ written notice. Upon termination, all outstanding fees become immediately due.

 

8. Intellectual Property

All templates, tools, and proprietary materials used in the delivery of services remain the property of the Provider unless otherwise agreed in writing.

 

9. Governing Law

These terms shall be governed by the laws of the State of Texas. Any disputes shall be resolved in the courts of Travis County, TX.